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Fostering Inclusivity in the Workplace: Our Unsolicited Advice About Pronouns!

letterboard lying on top of a Pride Flag with the words "Ask my Pronouns"

Fostering inclusivity in your business is so important!  It builds a strong culture, encourages diversity and increases productivity.  One of the most fundamental aspects of creating an inclusive environment is being mindful of your coworkers' pronouns. Pronouns are an essential part of our identities, and respecting them is a simple yet powerful way to demonstrate respect and acceptance for all individuals, regardless of their gender identity. So why is it necessary??

Before diving into how to be mindful of pronouns, it's crucial to understand what they are. Pronouns are words that we use to refer to people in place of their names. While many people are familiar with he/him and she/her pronouns, it's essential to recognize that not everyone identifies within the traditional gender binary. Some people may use they/them pronouns, while others may prefer neopronouns like xe/xem or ze/zir.


Respecting pronouns is about acknowledging and affirming people's identities. Here are some ways to be mindful of your coworkers' pronouns:

  1. Introduce Yourself with Your Own Pronouns: When meeting new coworkers or introducing yourself in a group setting, include your pronouns. This normalizes the practice and encourages others to share their pronouns as well.  People want to be seen and recognized!

  2. Use Gender-Neutral Language: Incorporate gender-neutral language whenever possible. Instead of saying "ladies and gentlemen," opt for inclusive alternatives like "everyone" or "folks."

  3. Don't Assume Pronouns: Avoid making assumptions about people's pronouns based on their appearance or name. If you're unsure about someone's pronouns, politely ask or use their name instead of pronouns until you have clarification. How to ask? Simply by asking, “what are your pronouns?” 

  4. Correct Mistakes Gracefully: If you accidentally misgender someone, apologize sincerely and correct yourself. It's essential to acknowledge and rectify mistakes promptly without making a big deal out of it.  Be mindful and try your best to not make the mistake again.

  5. Normalize Pronoun Sharing: Encourage pronoun sharing in your workplace by incorporating it into email signatures, name badges, or virtual meeting profiles. This creates a culture where pronoun awareness is the norm.  It opens the door to everyone.

  6. Educate Yourself: Take the initiative to educate yourself about different pronouns and gender identities. There are numerous online resources and training modules available that can help you deepen your understanding and sensitivity.


Creating an inclusive workplace culture means fostering an environment where all employees feel valued and respected. Here are some broader strategies to promote inclusivity:

  1. Establish Clear Policies: Implement comprehensive diversity and inclusion policies that explicitly address pronoun usage and prohibit discrimination based on gender identity or expression.

  2. Provide Training: Offer training sessions on diversity, equity, and inclusion for all employees. These sessions can cover topics such as unconscious bias, cultural competency, and respectful communication.

  3. Lead by Example: Leadership plays a crucial role in setting the tone for inclusivity. Managers and executives should demonstrate inclusive behavior and hold themselves and others accountable for maintaining a respectful workplace environment.

  4. Celebrate Diversity: Recognize and celebrate the unique backgrounds and identities of your employees. Organize events or initiatives that highlight different cultures, perspectives, and experiences.

  5. Listen and Learn: Create avenues for open dialogue and feedback where employees feel comfortable expressing their concerns and sharing their experiences. Actively listen to marginalized voices and take action to address any issues that arise in a timely manner.

  6. Regularly Evaluate and Adjust: Inclusivity is an ongoing process that requires continuous evaluation and adjustment. Regularly assess your workplace policies, practices, and culture to identify areas for improvement and make necessary changes.

Remember, small actions can have a big impact, and as a team, you can build an inclusive environment for everyone!


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